Administrative Assistant – NJ

Cranford, NJ

Under general supervision of the General Manager, the successful candidate will be responsible for the day-to-day overall support functions of the office and provide a combination of receptionist, telephone, and administrative assistant duties.

Responsibilities include but are not limited to:

  • Monitoring and screening incoming telephone calls and visitors
  • Manage incoming and outgoing mail
  • Communicating, coordinating, and following up (written and verbal) with office and corporate staff members on all requests
  • Monitoring office supply inventory and order as needed
  • Project and marketing support including copying, printing, scanning, filing, dictation, assembling of books, reports, and drawing sets
  • Coordinating with the corporate accounting department on expense and timesheet submittals, invoice review and transmittals
  • Overseeing and assisting with the preparation of common areas for activities or meetings when requested
  • Assisting with regional office events (summer picnic and holiday party)
  • Assisting teams with document control coordination and management
  • Other tasks as directed

Minimum Requirements: High school diploma and 4+ years of related administrative experience required. Strong skills in MS Office (Word, Excel, Access, and PowerPoint) required; skills testing may be administered at the time of interview. Proven effective verbal and written communication skills, proven excellent level of interpersonal skills, ability to work individually and on a team, ability to work with confidential information, and attention to detail required. Successful applicant must be accurate at typing and have strong word processing skills. The successful applicant must be able to be present in the office during normal business hours. Successful applicant may be subject to client mandated drug and background checking. Occasional travel/driving may be required. Successful applicant is subject to ECI’s auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future.

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    Salary commensurate with experience and education. Benefits include:

    • Medical, dental and vision insurance
    • Flexible spending account
    • Health savings account
    • Life insurance
    • Disability insurance
    • 401(k), profit sharing and employee stock ownership plan
    • Paid vacation, personal days and holidays
    • Paid Parental Leave
    • Continued professional education reimbursement

    Electrical Consultants, Inc. (ECI) employs over 700 engineers, designers, project managers, surveyors, ROW agents, environmental planners, construction professionals and support staff in 20+ offices across the U.S. The firm has 35 years of experience in the planning, engineering and construction of a wide range of power delivery projects including substations, transmission lines, distribution systems, communication systems and industrial facilities.

    Submit letter of application, resume and list of three professional references to:

    An Equal Opportunity Employer